The 8 Steps to Forming a Successful HOA

board members shaking hands at HOA board meeting

Today, homeowners' associations (HOAs) govern roughly 30% of U.S. residents and are one of the fastest-growing forms of housing. Nonetheless, these developments don't just magically appear. What starts as a vision must also travel through phases of construction, legal paperwork, and more. Securing the land, planning the infrastructure, and building the foundation of an HOA is a process that can take months, even years, to complete. Here's a breakdown of how to start a homeowners association.

Step 1: The Very Beginning

Starting an HOA requires a quality developer who initiates a community expansion project. That developer must find suitable land to build homes on, perform a financial study for proper budgeting, purchase the property, and then begin the pre-development phase for the community.

Step 2: The Pre-Development Phase

The pre-development phase is when permits and approvals are established to start building. During this time, an attorney drafts the community association's governing documents, which are customized to protect the development's common elements and home values. Once development is complete and people move into the association, the governing documents will set expectations for residents, board members, and vendors and establish how the HOA is run.

Read More: How to Find HOA Governing Documents

Step 3: A Developer-Controlled Association

Community associations are conceived by the developer, who typically forms a nonprofit corporation to own the land and amenities and, in the case of condos, certain parts of the building exterior. Initially, the developer owns all the lots or units in the association; therefore, the developer controls the association.

Step 4: The Building Process

Once plans for starting an HOA have been approved, roads and the infrastructure of the subdivision are built. The utilities—electricity, water, sewer, telephone, and cable—are also installed. All the work in this phase can take several months or years to complete, but it's the best time to hire a community management team. During this time, the community management team can:

Work with the developer and sub-contractors to finalize construction issues
Review governing documents
Open bank accounts
Provide orientation to the homeowners

Once the final phase of the buildout approaches and the development has accepted a significant number of new homeowners, the management team helps the association transition to a homeowner-controlled community.

Businesspeople sitting in a row at a boardroom meeting

Step 5: The First Annual Meeting

All associations are required to have an annual meeting during the second stage of development. This is where the homeowners, developer, and management company begin their journey as a team. During this time, a "Shadow Board" or a "Board in Training" comprised of homeowners is established for a community to successfully transition from developer control to the control of the homeowners.

Step 6: Shadow Board Involvement

The Shadow Board becomes involved in the decision-making processes. Changes to contracts, additions to the community, budgets, and committee development are some areas where they may need to contribute. In the meantime, the developer is finalizing the buildout of the homeowners' association. Everything needs to get the all-clear to move onto the final step: the transition.

Step 7: The Transition Meeting

In some cases, the turnover of control occurs at 75% sellout, some at 100%, while others specify that control can change when the developer prepares notice to the association that it's willing to transition. Once that happens, the developer releases control to the homeowners. Transition often absolves the developer from all financial obligations for the community and places all obligations set in the declarations and bylaws in the hands of the owners who have elected the first official board of directors to represent them.

Read More: A Complete Guide to HOA Elections

Step 8: The Board of Directors Establishes Community

The board of directors is a group of volunteer homeowners who have been elected to lead and govern the community. Board members are responsible for enforcing covenants and restrictions, setting goals, protecting homeowners' rights, and developing a true sense of community. They operate as a group under different leadership positions, including:

HOA board president. This officer guides the board, handles procedural duties, and serves as the spokesperson for business matters.
HOA board vice president. The VP supports the president and must be able to act in their place if needed.
HOA board secretary. This position guarantees that board and association documents are well-maintained.
HOA board treasurer. It’s the treasurer’s job to oversee all things financial.

And That's How to Start a Homeowners Association!

Once a homeowners' association is officially born, it must then continue to be successful with the leadership of the board. Now that you know how to form an HOA, it's time to take it a step further. To understand how an HOA operates, who makes up the board, the management company’s role, and who is responsible for establishing the rules, read the blog post, “An Educational Guide to the Homeowner Association Industry,"

How to Start an HOA FAQs

How does an HOA get started?

HOAs typically start with the development of a community. That developer must find suitable land to build homes on, perform a financial study for proper budgeting, purchase the property, and then begin the pre-development phase for the community.