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4. DOCUMENT STORAGE SOFTWARE
Digital document storage is necessary for communities of all sizes. Between an
HOA's governing documents, vendor contracts, meeting minutes, and financial
files, things can become unorganized and hard to find. Document storage software,
like Community Archives, keeps these files in a secure digital space that's readily
accessible to key stakeholders.
Some helpful perks of digital document storage tools include:
• Documents cannot be physically damaged or lost.
• You can control who has access to each file or document.
• You can access the documents from your computer, phone, or tablet.
• People can open the documents at the same time from different locations.
• Documents are electronically protected and secure.
• Converting old files to digital storage frees up a lot of physical space.
Confirm your governing documents allow for digital document storage. Consider
revisiting and amending document handling rules and regulations if they're
outdated and don't align with modern security measures and processes.
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