APPROVAL OF PREVIOUS
MINUTES & REPORTS
Approving board meeting minutes is one of the most important actions taken at a meeting. During
each board meeting where quorum is met, all board members must approve the minutes from the
previous meeting. After approved, the secretary must sign the minutes to make them official. In this
section, write down who motioned and seconded the approval, and at what time.
III. Approval of Minutes
[NAME] motioned the approval of meeting minutes from [MEETING DATE]. [NAME] seconded
the motion.
Meeting minutes should also note the various reports presented by attendees. Presentations may
include committee reports, financial reports, or manager reports. You don't need to cover extensive
details; simply mention the report type, report presenter, time the presentation began, and
overarching topics that were covered within the report.
IV. Presentation of Reports
[REPORT TYPE] presented by [PRESENTER NAME] at [PRESENTATION TIME]
• [TOPIC COVERED]
• [TOPIC COVERED]
[REPORT TYPE] presented by [PRESENTER NAME] at [PRESENTATION TIME]
• [TOPIC COVERED]
• [TOPIC COVERED]
[REPORT TYPE] presented by [PRESENTER NAME] at [PRESENTATION TIME]
• [TOPIC COVERED]
• [TOPIC COVERED]
