#3 DETERMINE YOUR BUDGET AND STICK TO IT.
When you serve on your HOA board, you have a fiduciary responsibility to do what's best for the
community as a whole—that includes making smart financial moves. Anytime there's a project that
requires outside help, you'll need to allocate funds to accomplish the task. Set a budget, then do your
best to stick to it. Work with your fellow board members, and confirm all required approvals happen
before signing off on your budget.
#4 INTERVIEW AND GET QUOTES FROM
MULTIPLE VENDORS.
After your pre-planning work is complete, it's time to explore your options. Interview multiple people
and get several quotes so that you have all the information you and the board need to make the right
call when comparing bids. Also, proceed with caution if you're interviewing anyone that has a personal
relationship with a board member, and don't let that influence your decision-making.
• Are you licensed?
• Can I see your references?
• Can you produce a certificate of insurance that includes
a worker's compensation policy?
• How long have you been in business?
• What will the process be for the project?
• Would you be willing to attend a board meeting to talk
about your company?
• What are the last three HOAs you have performed work
for—and can you provide their contact information
for reference?
• Can we have a written contract?
• Are you willing to adhere to the board's
payment terms?
• What kind of warranty do you offer, and what
does it cover?
• How do you handle warranty issues?
Sample Vendor Interview Questions
