#1 START WITH YOUR GOVERNING DOCUMENTS.
Your association's governing documents are the starting point for every new vendor relationship. You
need to understand the board's responsibilities and authority to find, select, and pay for a vendor. Every
community's rules are different, so be sure to read yours carefully before starting the process. If you
have questions, consult your community association manager or association attorney before proceeding.
#2 CHOOSE BETWEEN AN EMPLOYEE AND AN
INDEPENDENT CONTRACTOR.
Depending on what your documents say, you may be required to choose between hiring an association
employee or using an independent contractor to get the job done. Each has advantages and
disadvantages. Weigh your options carefully, consult with the board, and, when needed, reach out to
your management team and partners for advice and best practices.
