26
MEETING MINUTES
Meeting minutes are an official record of the actions taken
by board members at a meeting. Required by law to be
taken at all official board meetings, minutes should be brief,
objective, and reflect the actions taken at a meeting, not a
complete transcript of what was said and opinions that were
expressed. The board secretary or an appointed recorder or
assistant secretary should record minutes and include:
• Association name and meeting type
• Meeting location and date
• Time the meeting was called to order and adjourned
• Present and absent board members and their officer
positions
• Approval of prior minutes
• Officer and committee member reports
• New business that was discussed and open
discussions
• All motions (whether or not they were approved) and
actions that were taken
• Names of those who voted for a motion, dissented, and
abstained
• All financial transactions (reserve expenses, opening or
closing of a bank account, etc.)
