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Executive Session
When confidential and privileged matters need to be
discussed or voted on, the board of directors will hold an
executive session. These gatherings are closed to the public,
and while residents have a right to know the board is holding
an executive session, specific details shouldn't be shared.
Because of the sensitive content, minutes shouldn't be
distributed after an executive session.
Committee Session
Whether it's a welcome committee, social committee,
budget committee, or another type, these groups must meet
periodically. Meeting and membership requirements can be
found in the governing documents, but committee meetings
are usually run like an open board meeting and follow similar
notification, minute-recording, and distribution standards.
Emergency or Special Meeting
If necessary, the board of directors can call for an emergency
or special meeting. These meetings are rare and should
occur only when something needs immediate attention or
action, like a severe weather event or disaster. Guidelines
are outlined in the community's governing documents, but
due to the nature of an emergency or special meeting, it
may be held in person, by phone, or by email, and advance
notification isn't mandatory. However, minutes should be
taken and distributed.
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