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PARLIAMENTARY PROCEDURES
Parliamentary procedures are a set of rules that guide
conduct at a formal meeting. These procedures ensure all
attendees' voices get heard and facilitate easier decision-
making. Robert's Rules of Order is the most well-known and
documented manual of parliamentary procedures.
Robert's Rules of Order is guided by three primary tenets:
1. Meetings should be conducted in a consistent, orderly,
and respectful manner.
2. Meetings should be time-efficient and productive, with
one task completed before moving on to the next.
3. Voting should be democratic, reflecting the
preferences of the majority while still protecting the
rights of the minority. Every person in attendance
should have an equal opportunity to express their
perspective.
Following Robert's Rules of Order can lead to a more orderly
meeting, increasing productivity and attendance.
AGENDA
A well-prepared agenda can make or break a meeting. An
agenda sets the pace of a meeting and offers a schedule
of discussion topics, keeping everyone on track. At the very
least, provide the meeting agenda to all board members,
allowing them sufficient time to create reports, study the
issues, and prepare for discussion.
QUORUM
A quorum is the minimum number of members required to
hold an association meeting. Having a proper quorum is
crucial anytime a board wants to conduct official business,
change rules, or vote on new board officers. Quorum
legalizes the meeting, and failure to meet quorum means
that the event isn't official.
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