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Tips For A More Confident Condominium Annual General Meeting Presentation

As a board member in a condominium corporation, your duties may require you to present important information and updates to community residents and other board members at owner meetings. That can be difficult if you have a fear of public speaking, also known as glossophobia, or are unsure of how to build an effective presentation. Follow these tips to ensure you’re always prepared to advocate for your community.

What’s a Condominium Corporation Owner Meeting?

The most common condominium owner meeting, an annual general meeting is a meeting of the owners and elected leaders to review the business of the corporation. Operations, including policy setting, maintenance reports, , and future plans, are often discussed. Effective meetings are key to board members fulfilling their role within the community.

How to Build an Effective Condominium Corporation Owner Meeting Presentation

Whether it’s an overview of the annual budget, a new landscaping initiative, or an update to emergency planning procedures, board members are frequently called to present the facts, figures, and information needed to influence the next steps in a community’s decision-making process. When you build an effective presentation, you’re successfully communicating your ideas and point of view—and may potentially change the community for the better for years to come. To guarantee your  corporation owner meeting is both productive and informative, be knowledgeable about the issue you want to discuss. For an engaging presentation, structure it with a:

  • Strong start. The start of your presentation will hook your audience and keep them engaged. Try to entertain listeners from the moment you begin with an anecdote or elements of connection, like asking for a show of hands, to capture the room’s attention.
  • Personal connection. Sharing a personal story makes you relatable and shows residents that their community is run by people just like them. Connecting with the crowd helps everyone, including you, feel a little more comfortable.  
  • Simple demonstration. If you’re using supporting materials, like PowerPoint slides or a wipe board, to guide the audience through your presentation, keep things short, sweet, and easy to read. For PowerPoint presentations, consider following the 10-20-30 rule: 10 slides that’ll take no more than 20 minutes to read, with at least a 30-point font size. That way, people are more likely to retain the information.
  • Core message. Remember what you want your audience to take away from the presentation. Be aware of your core message and confirm the points you make tie back to it.

Do your research and be prepared to answer questions. Don’t be afraid to use notes to take some of the load off your memory, as well.