04
2. CREATE
EASY-TO-READ
VERSIONS OF
IMPORTANT
DOCUMENTS
Governing documents, including rules and
regulations, are often difficult to understand.
Because confusion tends to lead to non-
compliance, board members should help
residents decipher the rules and regulations
they're expected to follow. Consider:
• Condensing the governing documents
into a brochure or booklet. Providing
the rules and regulations in a compact
format keeps residents from having to
dig through the governing documents
for quick reference.
• Creating a maintenance matrix. By
drafting a simple chart that indicates
who's responsible for tasks like
maintenance, irrigation, and external
painting, you'll eliminate ambiguity
and reduce violations.
As always, involve an HOA attorney to ensure
accuracy and legal compliance. Distribute
these items in your homeowner welcome
packet, as handouts during orientation, or
post on the community website, so they're
always easily accessible.
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