Ebooks

/ / 0 8 BOARD TIPS FOR A SUCCESSFUL HOA ELECTION 1. Follow your governing documents and laws. Your HOA's governing documents and local and state laws will provide information and guidelines about hosting a board election. Read documents thoroughly and research applicable election laws and restrictions and confirm compliance. As always, consult the association's attorney for clarification if needed. 2. Ask all homeowners to complete written proxies. Because not every resident will be able to attend an election, those who can't should complete and return a proxy form. A proxy is an authorization that allows one person to appoint another (the proxy holder) to vote on their behalf. Proxies can be rescinded if the member attends the meeting, but their proxy can be used to meet a quorum if they don't make it. 3. Maintain transparency. Board members should maintain regular contact with residents regarding upcoming elections, procedures, candidates, and open positions. When community members are made aware of key dates, guided through the next steps, and informed about opportunities, they're more likely to participate or even run for a position. 4. Establish an election committee. Often a mandatory committee, an election or nominating committee plays an integral part in guaranteeing qualified and willing candidates are available for election to vacant positions, can help establish a plan to meet quorum, and educate residents about the importance of voting. 5. Have a board transition plan. A transition plan is necessary so new leaders can find everything they need to maintain operations, continue projects, and stay on track with goals. The transition plan should summarize the previous board's work and current state and have agenda logs, financial statements, budgets, calendars, manager reports, and more. 7 6 5 4 8 9 10 11 3 C

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