5. Involve homeowners.
Make homeowners feel valued. The decisions made at the annual meeting will
affect them directly, so their input should be respected. Acknowledge this from the
moment they walk in by greeting and mingling with residents before the meeting
begins. As you move through the agenda, give adequate time for input
and questions.
6. Record and distribute meeting minutes.
Minutes are typically required at every HOA meeting—and they're even more critical during
the annual meeting. As a legally binding record of meeting activities, make sure your
annual meeting minutes are detailed and formatted correctly. Then, check your governing
documents for information about how to distribute them.
7. Highlight accomplishments.
Maintain a sense of positivity at your annual meeting and give attendees confidence in the
future of the HOA. Do this by emphasizing your community's accomplishments over the past
year, thanking volunteers, and teasing exciting projects and events.
8. Keep track of topics for future meetings.
It's unlikely you'll be able to address every question and concern that comes up during
the annual meeting. To avoid losing track of topics, consider having a suggestion box
for attendees to submit talking points that can be tackled in future meetings
or communications.
