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6 STEP 2: APPROVE A BUDGET You will need a budget to support the emergency plan you create. If you didn't prepare a budget ahead of time, then review your current budget to determine how any adjustments will impact daily operations and long-term planning. Make sure that insurance coverages are reviewed annually and reflect the disaster preparedness plan and budget. STEP 3: BUILD OUT A DETAILED PLAN Be sure to include as many details as possible in your plan. Clearly outlining community-specific information will help homeowners, board members, and others respond appropriately during a hurricane. When filling out your plan, try to include the following: • Emergency contact phone numbers • List of responsibilities for staff and volunteers • Specific evacuation information • Locations of any residents that may need special assistance • Area maps with the location of stairwells and elevators, if applicable • Evacuation route maps • Shut off sites for utilities (e.g., water, gas, electric, etc.) • Location of any emergency supplies (e.g., fire extinguishers, first-aid kits, etc.) Also, make sure your plan doesn't overlook these essential, but easy-to-miss details: 1. Secure all areas that have the potential for safety issues and property loss. 2. Make every effort to ensure no damage or loss to the association or the owners. 3. Provide medical assistance (if needed) until professional help arrives. 4. Always follow directions from federal, state, and local authorities.