What Type of Information Is
Recorded in Meeting Minutes?
A short, succinct account of what happened during a board meeting, minutes
should be objective and concise. Exclude unrelated conversations, irrelevant
commentary, or details from discussions that don't lead to a conclusion or
decision in minutes. While it varies by association, most HOAs must have the
following in their minutes:
• Association name and meeting type (monthly, annual, special, etc.)
• Meeting location and date
• Time the meeting was called to order and adjourned
• Present and absent board members and their office positions
• Approval of prior minutes
• Officer and committee
member reports
• New business that was
discussed and
open discussions
• All motions (whether or
not they were approved)
and actions that
were taken
• Names of those who voted
for a motion, dissented,
and abstained
• All financial transactions
(reserve expenses,
opening or closing of a
bank account, etc.)
