OFFER INCENTIVES FOR ATTENDANCE.
Another way of encouraging actual meeting attendance is the awarding
of door prizes to attendees. A number of associations offer prizes such as
nursery gift certificates, movie passes, and even free homeowners dues.
ENCOURAGE HOMEOWNERS TO GET INVOLVED.
In conducting the meeting, the board should consider how it can kindle
homeowners' sense of value and interest in the association. Personally invite
them to attend. Welcome them. Arrive early and mingle with residents. Avoid
entering at the last minute or hovering together with other board members. If
the board needs to caucus, try to do it early.
RUN AN ORDERLY MEETING.
Once the meeting has been called to order, conduct it like a shareholders
meeting. Include a declaration that the meeting has begun, a welcome to
the members, an introduction of the board members and manager, and a
brief explanation of the meeting's goals. Declare each item on the agenda
and what it means. Introduce reports and speakers formally and clearly state
motions and their results. Maintain control of the meeting. Don't allow the
discussion of an issue to stray from the stated agenda. Keep the meeting as
brief as possible. These actions show that the board is in charge.
