Ebooks

For each of these documents, run them by your attorney to ensure that nothing is missed. When they're complete, add them to your homeowner welcome packet, distribute them as handouts during orientation and post them on the community website so that they're always easily accessible. FOCUS ON CERTAIN AREAS OF COMPLIANCE AT A TIME. While all covenants always apply, your community can choose a focus area at regular intervals, like paying special attention to landscaping in the year's first quarter or homing in on seasonal violations every 60 days. Communicate your upcoming focus areas well in advance so that homeowners can work these tasks into their own maintenance calendars, and send reminders when the focus changes to help them avoid a surprise violation. Your communication can even include tips for completing the task, which will make the expectations for compliance clear and show that the association is here to help. ORGANIZE BULK BUYS OF MAINTENANCE SERVICES. If you send out a communication stating that the community wants to focus on pressure washing roofs for the next 60 days, more homeowners will want to complete that task at the same time. In this case, the board or maintenance committee can offer to organize a bulk buy of services from a qualified vendor who can pressure wash a large number of roofs for a lower individual price per home. This makes it easier for homeowners to stay compliant while saving money. STREAMLINE THE PROCESS WITH TECHNOLOGY. By using a solution that's designed for communities, board members and managers can educate and communicate with homeowners faster than ever. If it's necessary to send a violation, a tool like TownSq lets the homeowner see the notice instantly instead of waiting for a letter you hope they receive – all while the violation goes unresolved. Additionally, this saves printing and mailing costs for the association.

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